Build an incident summary
Describe the events, key dates, payments and accounts involved. Keep the summary factual and connect each important statement to a supporting record where possible.
Organize a report package
Index receipts, correspondence and screenshots so the recipient can find the relevant material. Record reference numbers and distinguish an initial report from a later update.
Keep roles and expectations clear
Documentation support does not imply access to law-enforcement systems or influence over an investigation. The receiving organization decides how to assess and act on a report.